Adding Users

User Roles in Pressbooks

There are several different user types in Pressbooks, each with a different level of access to accommodate the user’s role within the team.  Below are each of the user roles, and what they have access to once they have been added to a book, listed from most to least access.


Manage Users & Settings

Add or Edit Pages

Publish Pages

Delete Pages

Read Pages*

Administrator Yes Yes Yes Yes Yes
Editor No Yes Yes Yes Yes
Author No Only their own Only their own Only their own Yes
Contributor No Only their own No No Yes

*Authors and Contributors can only read private pages which have been marked to “Show in Web” (available under Organize). 

Add New User

Book administrators can add a new user by going to Users >> Add New from the admin dashboard left-hand menu and filling out the form provided.

Alternately, email the following information to

  • name of your open textbook project
  • user’s name
  • user’s email address
  • role they should be given: Administrator, Editor, Author or Contributor

New users will receive an email notification and activation link when they have been given access.

Note: New user activation links time out after a period of time. If an activation link needs to be resent, email

Change a User’s Role

To change a user’s role, go to:

  • Users >> All Users
  • Select the box beside the user’s name
  • Select the role you would like to change them to from the drop-down menu above (or below) the list of users
  • Select Change

To Remove a user, go to All Users and hover over their name to select Remove.

Add User to Book Info

To add a user to Book Info so that their name will appear on the main page about your book once published:

  • Go to Book Info
  • Click inside the text box you want to add them to, e.g., Author(s), Editor(s), Reviewers(s)
  • Select their name from the drop-down list that appears
  • Select Save in the top right corner of the page

To add a user to the Book Info who does not have a user account, go to Book Info and:

  • Select Create New Contributor below the section you would like to add them to (e.g., Author(s), Editor(s), Reviewers(s))
  • Enter their name as it should appear in your book information, a description (optional) and first and last name in the fields shown
  • Select their name from the list of users to the right of the screen
  • Select Add New Contributor
  • Go back to Book Info and click inside the text box you want to add them to, select their name from the list of users that appears, and select Save
Content adapted from “Users & Collaborators” in the Pressbooks User Guide licensed under CC BY.


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MacEwan Open Textbook Authoring Guide Copyright © 2019 by MacEwan University Library is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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